Frequently Asked Questions
Following is a list of questions that are frequently asked by conference attendees. If you have a question that does not appear here, but would like to suggest it be added, please send a message to firstname.lastname@example.org.
Many districts require a current W9 to process registrations. Click here to download if your district requires this federal form.
Q. What funding is available to support educational personnel to attend the La Cosecha Conference?
A: While each district has different procedures for distributing funding for professional development, most districts do receive funding to support professional development offerings. Professional development activities should be consistent with the district’s professional development plan or approved federal and/or state applications. Federal funds and grants are available to help schools, districts and their staff become more informed and more skilled in serving the needs of their students. All federal programs list professional development as one of the allowable uses for funds. Identified resources available for funding by the U.S. Department of Education:
Federal School Improvement Funding
Click here to download the FAQ’s from the U.S. Department of Education regarding specific guidelines on conference attendance and use of federal funds or visit their website: https://www2.ed.gov/policy/fund/guid/gposbul/gposbul.html.
Q: What forms of payment do you accept for registration?
A: We accept checks, credit cards and purchase orders.
Q: May I register over the phone?
A: Registrations cannot be taken over the phone. You must mail, fax or submit an online registration form and include payment to register.
Q: Is on-line registration available?
A: Yes. Individual and Group on-line registration is available. Please click here to register online.
Q: I sent in my registration but have not received confirmation from your office. How can I find out if my registration has been processed?
A: Registration is not confirmed until we receive a Purchase Order or other form of payment. Confirmation emails are sent to the registrant and/or the billing contact when the registration form is completed. If you have registered and did not receive a confirmation email, please contact us at email@example.com/
Other factors that affect your registration status:
A. Check the address that you listed on the registration form. If it is a school mailing address, check with your school’s office manager, as they may have received the confirmation.
B. Check your email for a message from the following address: firstname.lastname@example.org. Please make sure to add information@dlenm to your address book to ensure our emails reach your inbox.
C. If your registration was sent to a third party (school secretary, district office, a colleague, etc.) please be sure that the paperwork was forwarded to the La Cosecha registration coordinator in a timely manner. We don’t know you are coming if we haven’t received your registration and payment.
Q: I want to make sure that I get registered for the conference, but my school/organization’s purchase order/payment will take a while. How do I reserve a spot?
A: We suggest that you submit your Purchase Order request prior to completing your registration. If your district requires an invoice prior to issuing a Purchase Order, please contact Melanie at email@example.com to discuss.
Q: Can I attend one portion of the conference and have a colleague attend the other portion?
A: Registrations may not be shared or split. One conference program and one name badge (that allows you access to all presentations and meals) will be issued per registration.
Q: Is there recommended shuttle service between the airport and conference?
Click here for transportation information from the Albuquerque International Sunport. Please note the conference is in Santa Fe, NM, which is 65 miles North of Albuquerque. There is a small airport in Santa Fe, but the majority of flights will come in and out of Albuquerque.
Q: I am unable to attend the entire conference, and want to just “pop” into sessions. I will not be attending the meals. Do I have to register and pay for this?
A: Anyone attending any portion of the conference must register and pay to attend. We realize that teachers may have a limited release time and we now offer a special rate for Friday and Saturday presentations. Click here for information.
Q: Is there a discount registration for university students or parents?
A: Yes, we are happy to offer a special rate to help facilitate conference participation for university students and parents (non-teacher). For more information and how to apply for the discounted rate, click here.
Q: I would like to have my spouse or guest join me for lunch only. Is this possible?
A: We cannot accommodate guests for lunch, as the conference will reach capacity. All who attend lunch must have a conference badge to enter areas where lunch is being served.
Q: My school/office/organization is submitting my registration with a Purchase Order, but, it will not reach the registration office until after the early registration rate deadline. Are we still eligible for the lower rate?
A: We must receive the completed registration form and an approved method of payment prior to the posted deadlines. If you anticipate problems or issues with getting your Purchase Order please call our office at (505)243-0648 or email Melanie or Grace. We are happy to assist you.
Q: I had an emergency and was unable to attend the conference. Can I get a refund?
A: We must abide by the refund deadline posted policy listed in the registration brochure. La Cosecha is still responsible for paying the costs associated with your registration, regardless of whether you attend or not.
Q: I am on a special diet. Can I order a special meal?
A: Vegan and gluten-free options are available on site. We are unable to accommodate special diets associated with weight loss programs.
Q: May children attend the conference, including individual sessions?
A: We understand that family members may join you at the conference hotel, but we ask that you make other childcare arrangements during session and meal times. The conference provides professional training for adults. Seating is limited in all sessions and is reserved only for paying participants.
Q: My school paid for me to attend a School Site Visit, but, I have not received confirmation or notification of which school I will be attending. How do I know if I will be attending the school visits?
A: School visit registration is processed when registration is complete. Specific school assignments are emailed to participants prior to the conference. If you have not received a confirmation regarding your school visit registration please see question number 5 for other factors that may be affecting your school site registration.